The Sub Folder

Secure daily handoffs for substitute teaching

Everything a substitute needs today. One secure folder.

Coordinate filled assignments, room instructions, approved resources, technology access, equipment custody, changes, and returns into one clear operational handoff.

Review the limited pilot See how the handoff works

Built for the work after a substitute assignment is filled.

Teacher, front-office, and technology information flowing into one secure folder and emerging as a clear substitute handoff

How it works

Fragmented details become one current handoff.

Absence marketplaces can fill a job. The Sub Folder coordinates what must happen next without replacing the systems districts already trust.

01

Gather

Bring a filled assignment, approved room guidance, readiness checks, and technology requirements into one structured plan.

02

Secure

Coordinate readiness and custody without copying passwords, badge images, student records, or other bearer secrets.

03

Hand off

Give the substitute one current, mobile-ready view of where to go, what comes next, and how to get focused help.

Built around the people doing the work

One dependable operating picture, shaped for each role.

Front office

Coordinate filled assignments, arrivals, readiness exceptions, handoffs, custody, and returns from one manual workspace.

Teachers

Prepare reusable structured room guidance and approved HTTPS links without lesson plans or student data.

Substitutes

Use one assignment-scoped handoff for arrival, room operations, approved links, issued-kit receipt, and support.

IT

Manually verify technology readiness, temporary access status and expiry, and equipment custody in context.

Assignment, instructional resource, and temporary technology access represented as a controlled secure handoff

Secure information handoff

Share readiness and approved paths—not reusable secrets.

The Sub Folder coordinates whether access is ready, issued, confirmed, or needs help. Existing SIS, LMS, IAM, MDM, and absence systems remain systems of record.

  • Coordinate: status, action owner, timestamps, and equipment custody.
  • Keep out: passwords, badge images, QR payloads, and student rosters.
  • Reconcile: exceptions, completed access tasks, and physical returns.
Review the pilot boundary

A focused coordination layer

After the assignment is filled. Until the day is reconciled.

Existing systemsJob filled
The Sub FolderHandoff currentInstructions · access · technology · changes · returns
Systems of recordDay reconciled
The Sub Folder

Built for a bounded, manually operated pilot.

The current product supports one-site evaluation after district approval. Live use remains subject to named owners, approved dates, identity configuration, recovery procedures, retention approval, and verified operations.

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